Holiday and absence

Registration and alteration of vacation and special holidays

Agree vacation days and special holidays, or changes hereof, with your supervisor and send an email to Heidi Pedersen cc your supervisor.

After confirmation you will see the registrations on, but only if you are on the present DK holiday scheme. If you are on the present concurrency scheme, you will receive a screen shot of the registrations along with the confirmation.

In August, the standard holiday is announced to all employees via letter pr. e-mail and then via IFA-NEWS approx. 3 times a year.

In September, the standard holiday is mass registered as pr. information in the staff letter.

Ordinary holiday

The holiday must be taken within the period of 1st September til 31st December (16 months).

Special holidays

The special holidays must be taken within the period of 1st May til 30th April (12 months).

Standard holiday profile is as follows: 

Holiday profile, ordinary holidays:

  • 3 days at Christmas (28-30 Dec 2020)
  • 3 days at Easter (week 13, 2021)
  • 3 weeks in July/August (weeks 29, 30 and 31, 2021)
  • 4 days in October (13-16 Oct 2021)

Holiday profile, special holidays:

  • 5 days in February (week 7, 2021)

Time registration

If you are to report time you must make sure absence and time registrations do not conflict!


You are to inform illness and long term illness to your supervisor and Heidi Pedersen pr. email.

Maternity / parental leave

If you are planning maternity or parental leave you must check out HRs website here.