Purchasing Agreements

Public procurement is regulated by law, and AU must comply with the governing public procurement policy. Therefore, purchases must always be made in compliance with AU’s procurement agreements where possible. If the purchase cannot be made through any of the existing agreements, the following principles will apply: 

• Purchases below DKK 100,000: Obtain 2-3 offers (and file these, e.g. by sending an email to yourself with the offers attached).
• Purchases above DKK 100,000: Contact Procurement (a mini-offer is likely to be prepared).
• Purchases above DKK 1,600,000: Contact Procurement (in this case an EU tender must be made).

The cost of processing an invoice internally at AU is approx. DKK 200. Therefore, we must aim at collecting purchases on fewer orders and avoid invoices below DKK 500. This facilitates administration, and fewer orders result in fewer deliveries, which serves as a benefit to the climate. 

The number of suppliers should be kept at a low level. This will have a positive effect on prices, services and cooperation.